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Duration 14 hours (2 days)
Course Outline
Foundations of ChatGPT in Administrative Settings
- Defining the capabilities and limitations of ChatGPT for automation
- Examining prevalent administrative applications
- Crafting effective prompts for daily routine tasks
Streamlining Routine Writing Activities
- Drafting emails, official notices, and internal announcements
- Compiling summaries, meeting minutes, and follow-up communications
- Generating standardized text content for repeated use
Document Refinement and Formatting
- Revising, reformatting, and reorganizing content structure
- Transforming raw, unstructured text into professional documents
- Correcting grammatical errors, ensuring consistency, and fixing layout issues
Developing Templates and Administrative Tools
- Constructing checklists, forms, and reusable structural frameworks
- Drafting Standard Operating Procedures (SOPs) and compliance-focused layouts
- Automating repetitive document generation processes
Data Management and Basic Automation
- Organizing information extracted from raw text sources
- Identifying key data fields and converting content into tabular formats
- Creating data-ready summaries for input into reporting or entry systems
Workflow Optimization and Task Support
- Drafting schedules, reminders, and task-specific instructions
- Automating the creation of planning documentation
- Assisting with complex, multi-step administrative processes
Responsible and Safe AI Usage in Administration
- Recognizing AI limitations to mitigate errors
- Managing confidential information with appropriate care
- Maintaining accuracy and consistency in AI-generated outputs
Advanced Prompting Strategies for Administrative Efficiency
- Utilizing prompt patterns for recurring workflows
- Designing mini-automation sequences for standard tasks
- Refining instructions to improve output quality
Conclusion and Future Actions
Requirements
- Familiarity with fundamental office procedures
- Proficiency with standard productivity software
- Confidence in managing digital documents
Target Audience
- Clerical support personnel
- Administrative coordinators
- Data entry specialists
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.