CONSTITUTION
OF
THAYU WOMEN
GROUP
1. NAME OF THE GROUP
The group shall be officially known as THAYU WOMEN GROUP
2. LOCATION
Physical Location: Muigai-Inn, Kalimoni Ward
Postal Address: P.O. Box 799, Ruiru
3. PURPOSE OF THE GROUP
To empower women socioeconomically through structured savings and investment.
To provide financial and moral support through welfare contributions.
To create a safe and supportive environment that promotes unity, development, and
economic independence among women.
4. GOALS
To encourage disciplined saving and responsible borrowing.
To engage in sustainable income-generating activities such as poultry farming and merry-
go-rounds.
To build a strong network of women for mutual empowerment.
To uplift the living standards of members through collective action.
5. CORE VALUES
Unity – Embracing a spirit of togetherness and collective responsibility.
Respect – Valuing each member's dignity, opinions, and contributions.
Transparency – Promoting accountability in all financial and administrative matters.
Discipline – Adhering to the constitution and group norms.
Commitment – Active and consistent participation in group affairs.
6. GROUP ACTIVITIES
Table Banking
Merry-Go-Round
Poultry Keeping
Capacity Building
Community Engagement.
7. MEMBERSHIP
Eligibility Criteria:
Must be a woman aged 18 years and above.
Must be a permanent resident of Muigai-Inn.
Must possess a valid National ID card.
Must be of sound mind and approved by existing members.
Registration Requirements:
A one-time, non-refundable registration fee of Ksh 3,000.
Agreement to adhere to the constitution and values of the Group.
Membership Obligations:
Monthly savings contribution: Ksh 1,500
welfare contribution: Ksh 500
Timely attendance and payment of dues.
Active participation in group activities.
Membership Rights:
Right to vote, be elected, and participate in decision-making.
Right to access internal loans and group welfare.
Right to inspect financial records upon written request.
Right to exit the group with due refund (as per Clause 10).
8. WELFARE CONTRIBUTIONS
Each member shall contribute Ksh 500 where there is need.
The fund shall support bereavements and hardships affecting members.
Disbursement is subject to approval by office bearers.
Only members in good standing are eligible for welfare assistance.
9. MEETINGS
Regular meetings shall be held on the 2nd Sunday of every month.
Special meetings may be called by the Chairperson or upon request by 1/3 of members.
Meeting Agenda Includes:
Review of financial reports and loan updates.
Progress on poultry and other income-generating projects.
Welfare status and disbursements.
Disciplinary cases.
Election matters when due.
Quorum:
At least 50% of registered active members must be present to constitute a quorum.
10. MEMBER WITHDRAWAL
A member intending to leave must give written notice.
20% of their total savings will be retained by the Group as administrative costs.
The remaining 80% will be refunded within 30 days, less any outstanding loans or
penalties.
11. MEMBER DISCIPLINE
Fines for misconduct:
o Absenteeism without apology: Ksh 100
o Disruptive behavior: Ksh 50
o Phone usage during meetings: Ksh 30
Serious offences may lead to suspension or expulsion, as decided by the Disciplinary
Committee.
A member has the right to appeal any disciplinary action.
12. OFFICE BEARERS AND DUTIES
a) Chairperson
Provides leadership and presides over all meetings.
Oversees implementation of resolutions.
Represents the group in external engagements.
Signs documents and ensures unity among members.
b) Vice Chairperson
Assists the Chairperson and steps in during their absence.
Coordinates group projects and maintains order.
Encourages discipline and member engagement.
c) Secretary
Prepares meeting agendas and records minutes.
Manages all group correspondence and documents.
Keeps an updated list of members and attendance records.
d) Treasurer
Collects and records all financial transactions.
Prepares monthly and annual financial statements.
Maintains group bank account and ensures safe custody of funds.
e) Members
Participate in meetings, elections, and group activities.
Abide by the constitution and respect group leadership.
Ensure timely payments of savings and welfare.
13. TERM OF OFFICE
Office bearers shall serve for a 3-year term.
They are eligible for re-election only once (maximum of two terms).
To qualify, a candidate must be a fully paid-up member for at least one year.
14. FINANCIAL MANAGEMENT
Sources of Income:
Registration fees
Monthly savings and welfare contributions
Penalties and fines
External donations or support
Use of Funds:
Member loans
Welfare and emergency support
Operational costs
Investment in group projects (e.g., poultry)
15. GROUP ASSETS
All assets are jointly owned by the Group.
Inventory shall be maintained by the Treasurer.
In case of dissolution, assets will be shared based on individual savings ratios.
16. RECORD KEEPING
Maintained by the Secretary and Treasurer.
Records include:
o Membership register
o Savings and loan logs
o Welfare contributions
o Meeting minutes
o Project updates
17. ELECTIONS
Held every 3 years under supervision of a member-appointed election committee.
May be conducted via secret ballot or open vote.
Results shall be final unless contested within 7 days.
18. DISPUTE RESOLUTION
A Disciplinary Committee of 3 impartial members shall handle disputes.
If unresolved, external mediation may be sought upon member agreement.
All outcomes must be documented and signed.
19. AMENDMENT OF THE CONSTITUTION
Requires approval by two-thirds majority of members present.
Must be done in a meeting with at least 70% quorum.
May only occur once every 3 years unless necessitated by law or crisis.
20. INDEMNITY
The group bears collective responsibility for decisions and liabilities.
No member shall be individually liable for group debts or legal claims.
21. DISSOLUTION
May be dissolved by mutual agreement of all active members.
Requires a 90-day written notice and settlement of all debts.
Any remaining funds or assets shall be distributed according to each member’s savings
contributions.
SIGNATORIES
Chairperson: Sign: ____________________ Date: _______________
Secretary: Sign: _____________________ Date: _______________
Treasurer: Sign: _____________________ Date: _______________
