LOWER GWELO ADVENTIST

HIGH SCHOOL

ZIMSEC ORDINARY LEVEL HERITAGE BASED

CURRICULUMN PROJECT

SUBJECT : Physical Education ,Sports

&Mass Display
TEACHER : MR .S. Washaya

RESEARCH PROJECT TOPIC

A portfolio on the Old Hararians Rugby club
constitution

PRESENTED BY: KENDRA SM KASERE

CANDIDATE NUMBER: 3010
A portfolio on the club constitution of Old Hararians Rugby Club

❖ Acknowledgement

My utmost gratitude and thanks go to:

- My supervisor Mr SK Washaya for the assistance and support throughout this

project.
- The Lower Gwelo Adventist network department for granting me access to the
internet.
- My classmates ,Family and Friends who gave their support and encouragement.

I am thankful for the resources and intel that made this project a success

❖ Introduction

This project is based on investigating the roles of a well – structured constitution in

governing sports clubs, with a focus on the Old Hararians Rugby Club. In examining
the club’s governance ,rules and regulations and structure ,this research aims to
enlighten the importance of constitutions in promoting effective leadership , decision -
making as well as the member engagement with the club

❖ Methodology

This project will be conducted with a mixed-methods approach, combining both

qualitative and quantitative approaches. Information will be collected trough in-
depth interviews with club members , officials and coaches .

1 : A brief description on club formation

I. Hints when forming a club

1) Define the purpose.

2) Identify Target members.
3) Develop a constitution.
4) Secure funding.
5) Selecting a leadership structure.
6) Planning activities.
7) Promoting the club.
8) Establishment of communication channels.
 9) Open social media platforms for the club.
10) Find interested people who want to join the club.

II. Eligible members who can join the club

1. Range of ages ( 16-25).

2.skills of members (beginners to experts).
3. A common shared interest among club members.
4. People from the same geographical location .
5.Students or graduated of a particular educational institution.
6.Proffessions of the people .
7. Willing people .

III. Considerations on the club constitution.

1. Purpose and objectives

2. Membership criteria
3. Financial management
4. Rules and Regulations

2:A club constitution

IV. Club constitution
The Club Constitution must establish the principles on which the club is to operate .It defines
the primary objectives of a club and describes how the club will function . The constitution of
a club shall be shared with campus departments and students when requested. The
constitution includes the following:

Article 1- old Hararians rugby club

Section1: the old Hararians are a non-profiting club disposing of all the means to reach its
objectives
The headquarters of the club is in Harare ,Zimbabwe .
Article 2 -Purpose of the club
This section can be as detailed as you would prefer it .It should include a general outline of
what your club would like to accomplish .

Article 3 -Officers of the club

Decide what officers your club will have, how and when they will be elected , the term of
office each will hold and how vacancies will be filled .
Section1: Elected officers of this club shall be :[ a list of all officers in order of rank normally
the president, vice president , secretary , treasurer a d clubs and events Board
representatives]

Section 2 :Duties of each officer

Section 3 :Term of office

Section 4 : Nominations and Elections filing

Article 4 – Qualifications for membership

List the reequipments and qualifications necessary to become a member without regard to
ethnicity , race, colour , marital status , religion ,sex, age , handicap , veteran status , or
sexual orientation .
Section 1 : General Statement of eligibility for Membership
Section 2: How to become a member

Section 3 : How to remain in good standing

Article 5 – Meetings

Determine the frequency of general meetings and establish procedures ,Special meetings may
need to be addressed as well.
Section 1: Frequency of Meetings

Section 2: Procedure for calling Special Meetings

Section 3 : Quorums

Article 6 – Parliamentary Authority

Section 1 : The rules contained in the current edition of Roberts Rules of Order , Newly
Revised , shall govern the club’s name in all cases to which they are applicable and in which
they are not inconsistent with the bylaws of the club’s name .

Article 7 : Amendments
State how and when the constitution can be amended

Section 1 : Following the approval of the amendment by the officers of the constitution may
be amended by a vote of membership at that meeting of the club at which a quorum is
present.

Article 8 : Enacting Clause

This condition shall become effective upon arrival of the Club president , club Faculty
Advisor or Faculty Coordinator of campus life . [NOTE : All constitutions must have the
signature of the president and advisor as follows : “I have read , understand and agree to the
contents of this document ,”must printed above the signature]

“ I have read , understood and agreed to the contents of this document”.

___ ______________________________________________

Date approved club president

_____________ _____________________________________
Date approved faculty Advisor

____________ _____________________________________

Date Approved Faculty Coordinates , Student life and Leadership Centre

END OF CONSTITUTION

Typical club officers’ duties

Club President

Director general

Team Administrator Team Secretary Team Manager

Accountant Team Coach

Players

( duties for officers in the student senate and clubs & events Board are detailed in
separate documentations)
PRESIDENT
1. Hold Executive Committee meetings
2. Prepare an agenda for each meeting
3. Keep the advisor informed of all club meetings and activities . ( CRC requires the advisor
to attend all club meetings and activities )
4. May appoint a representative to the clubs and events board
5. Preside over the club and club meetings
6. Serve as the official spokesperson for the club
7.Appoint committees and delegate the work among all club members

NOTE: The president has no vote except to break ties or to vote ballot

Vice president
1. Attend all executive committee meetings and meetings of the organization

2. Assist the President

3. Assume the president’s responsibilities when she/he is absent.

Treasurer
1. Responsible for all funds in the clubs account at the Business Services Offices ( No off-
campus)
2. Sign all fund requisitions along with the advisor for the withdrawal of funds from the
club’s banks
3. Be prepared to give a report at each business meeting of the organization listing revenue,
expenditures and balances on hand
4. Have records available for examination at anytime
5. If the clubs account balance is needed, a request is submitted to the student personal
assistance in SLLC five days before the information is to be presented

Secretary
1. Record what was done at club meetings and keep accurate permanent minutes
2. Keep an accurate up - to – date list of members
3. Keep a copy of the constitutions and / or bylaws
4. Write motions down accurately and be prepared to read them

❖ 3. How board members are elected

❖ 4 . How members can join the club

1; People may join through subscription .

The role of the club and its purpose

2;The clubs name is Old Hararians Rugby Club and its roles are to lead , develop and
promote rugby games both indoor and outdoor affiliate to support and maintain the laws of
the rugby federation and Zimbabwe Rugby Federation

How members are dismissed from the club

3. Members can be dismissed from a club for various reasons

A . Memberships fees
B . Sponsorships
C . Grants
D . Donations
E . Fundraising events
F . Corporate partnerships

Activities done by the club

5:The bank account name of the club and the signatory’s position in the club
1. Back Account
Agri Bank : 01544478540912
Stanbic Bank : 04564332761120
2. The signatories are
The Chairman
Public officers
Treasurer
Women in sports representative
One committee member

The annual general meeting date :

The AGM meeting is held every year on the eleventh of October

Data Presentation and Data analysis.

Analysis brief
• Stable leadership: the executive structure shows continuity with two – year terms
• Transparent Governance :the constitution includes financial and disciplinary
provisions enhancing accountability
• Growing Membership : High numbers in social and junior players indicate strong
community involvement .
• Active Oversight : Recent amendments suggest active management and adaptations
to growth

1. Executive Positions Overview

Position Responsibility Term duration

Club president Strategic oversight 2years
,represents club at national
level
Vice president Assists President, oversees 2years
committees
Secretary Manages records ,meeting 2 years
minutes, official
communication
Treasurer Manages finances ,budget, 2 years
and reports
Head coach Oversees team training and 1 year
match strategy
2. Membership Statistics
Category No. of members
Senior players 45
Junior players 30
Social members 80
Honorary Total 12
TOTAL 167