How To Write A Formal Letter
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ScribdTranslationsHow To Write A Formal Letter
Uploaded by
ScribdTranslationsHow to write a formal letter
Sometimes situations arise where we need to write a
formal letter many people soon become anxious, as they do not know how the
Writing a formal letter does not require very advanced linguistic knowledge.
elevated, just a simple habit of following the rules and principles.
Most computers have models of letters that you can make
full use of them, but if they do not seem very useful to you, you can always
to write a formal letter by yourself and it was thinking about this that we created this
article, for the assistant.
Here are some suggestions that can help you write a formal letter.
correctly
Start by writing your name and address on the left side of the
page;
Then put the name and address of the recipient of the formal letter of
right side of the page;
Further down, and again on the right, write the place followed by the date
and a little further down the subject of the formal letter. This should be short and
concise, no more than one sentence. This will help the reader to get to know the
the subject of your letter quickly;
Then start by addressing the person you are writing to, the
Dear Sir
or similar. A little further down, start the content of the letter, the
initial text;
Finally, you will have to make the so-called closing of the letter, where you can express your gratitude.
the attention of the recipient of the letter and present to him your
greetings.
Tips
Always provide a brief introduction about yourself or the subject that leads you to
write the letter;
To convey your message to the recipient of your formal letter,
do not elaborate long texts, be concise and explicit;
Explain the reason you wrote the letter and say why you need it.
to help this person solve the problem or assist him, if it is
this is the subject that led him to write the letter;
When closing the letter, make your request or complaint very clear and
always thank for the attention given;
Always sign your letters whenever possible to give a more serious air;
Always keep a copy of the formal letter sent with you.
Example
Formal Letter
Header
John Martins
Liberty Avenue, 5
2000-009 Porto
Most Esteemed Sir,
Dr. Miguel Antunes
9–R/C Jeito Street
5230-007 Aveiro
Porto, December 10, 2009
Subject: Sending documentation / ...
Opening and initial text
Dear Sir / Dear Madam / Dear Sirs:
I am sending the documentation regarding the...
I am sending the documentation... / I am attaching my Curriculum Vitae
Life...
I come to request Your Excellency to kindly grant me a hearing...
I request your attention to the matter I will now present:
In response to the advertisement published in the newspaper... on the past day..., I come
I am presenting my application for the position of ...
Following the telephone conversation with..., I would like to inform Your Excellency that
my availability for...
I come to inform Your Excellency that I am entirely at your disposal to
a possible collaboration with your company.
As you are aware, I am currently in
perform the functions of...
I come to request your attention to the facts that I will present.
We would like to draw your attention to the following situation.
Closure
Thanking in advance for Your Excellency's attention, I present my
best regards,
With (my/our) best regards,
Sincerely,
Example Formal Letter
Header
Joana Fernandes
Av. do Brasil, 567, 4th Left
1700-023 Lisbon
Most Honorable Sir:
Dr. Pedro Faria Magalhães
Institute ofJobProfessional Training
24 de Julho Avenue, 541, 7th
1200–034 Lisbon
Lisbon, May 5, 2007
Subject: Sending of documentation / ...
Opening and initial text
Dear Sir / Dear Madam / Dear Sirs:
I am sending the documentation regarding the...
I am sending documentation... / I am attaching my resume.
Life...
I come to request Your Excellency to kindly grant me a hearing...
I request your attention to the matter that I am about to explain:
In response to the advertisement published in the newspaper... on the past day..., I come
to present to Your Excellencies my application for the position of ...
Following the phone conversation with..., I am writing to inform Your Excellency the
my availability for...
I come to inform Your Excellency that I am entirely at your disposal to
a possible collaboration with your company.
As you are aware, I am currently in
perform the functions of...
I come to request the attention of Your Excellencies to the facts that I will present.
We wish to draw Your Excellencies' attention to the following situation.
Closure
Thanking you in advance for your attention, I present my
best regards,
With my/our best regards,
Sincerely,