People seem to get next year's inserts earlier and earlier these days. I printed my 2026 inserts back in June and I've recently ordered and received my journal planner for 2026 a few months earlier than usual.
We have all our inserts available on this page: Diaries 2026
That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs.
There is also a post about using the Philofaxy Diary Inserts with the current versions of Office 365
I also did a post about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...'
If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com
Have you got your diary inserts ready yet for 2026?
In the time we have been producing the Diary Inserts, MS Office has gone through several versions.
The videos we originally produced are largely out of date. It was therefore time for a big update especially with our reduced list of files.
I've therefore done two videos, one using MacOS/Office 365 which is my system of choice and what I've been using for a number of years. The other using Windows 11/Office 365 which is one I'm not that familiar with and it did cause a few headaches to make the video!
Hopefully you will be able to understand better the various messages that pop up when opening newly downloaded files from Philofaxy. The messages are more prominent on Windows 11 compared to MacOS.
Using our files with MacOS/Office 365:
People seem to get next year's inserts earlier and earlier these days. I printed my 2026 inserts back in June and I've recently ordered and received my journal planner for 2026 a few months earlier than usual.
Have you got your diary inserts ready yet for 2026?
We have all our inserts available on this page: Diaries 2026
That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs.
I also did a post about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...'
If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com
As a long term user of an A5 Filofax (this is my 20th year in fact) I have contemplated changing back to Personal size several times in the last few years, having started in Personal size back in late 1986 (yes nearly 40 years ago!)
I've also been using the same Enhanced Time Management A5 insert since late 2011, so why change you might ask.
As well as a large collection of A5 organisers (about 24) I have a similar number of Personal size organisers, plus a small number of Compact and Slimline size.
In addition over the years I've collected an abundance of Personal size inserts of one sort or another. (A shoe box full, the universal measurement of spare inserts!) What was stopping me from making the change?
A5 has worked so well for me over the years, but may be the smaller size could be made to work just as well.
First of all I looked for commercial inserts that might fit the bill, but for one reason or another I didn't find any that would fit my own requirements.
I set to work on creating an insert of my own, a miniature version of my A5 Enhanced Time Management insert. However, in Personal size when I tried it out for a couple of weeks I don't think it would have worked for me, the restricted space on each day was going to be an issue, unless I could tame my hand writing and that has been a problem for the last 60+ years!!!
Daily inserts would also be great, but that is a lot of paper to carry around, a compromise would have to be met by restricting to say only having 4 months of inserts in the organiser at any one time and make use of a monthly insert or year planner for more long term planning.
Seeing your week ahead with dailies results in lots of page turning. Then I hit on the idea of two days per page. Would that work?
I grabbed our existing files for that format and on screen I could see it certainly had a lot of potential.
I started with file 2.3.2 on our 'Future Diary Inserts' Page.
I did a couple of tweaks to the file to include 'Tasks' on each day and printed off a couple of weeks of inserts, cut them to size and populated the days with appointments and tasks I had recently had in my A5 inserts.
I considered printing on to Personal size paper, this would have saved a lot of cutting and punching, except when I tried it, the printer mangled up each sheet that went through it. Back to the drawing board!
In the end I had to print on to A4 paper (two Personal sheets per A4 sheet) and then cut them out. With 108 sheets to cut to size I got quite good at cutting the pages to size by eye. However, it did take several hours to do.
If I use Personal size on a long term basis I will certainly consider investing in a heavy duty paper cutter. One that can do 50+ sheets at once and make accurate and square cuts. It would save me a lot of time.
In addition to the diary inserts I also gathered together all of my Personal size inserts in boxes and in organisers and sorted through them. Reusing some that I already had from a while ago.
In some cases I had to recreate inserts I've been using in A5, but in Personal size to give me the same flexibility as the A5.
At the moment with the inserts printed on Clairefontaine 80gsm paper it all fits into a Filofax (or similar) with 30mm rings. But with a little bit of thinning down the extra sheets I think I can get my 'fill' to fit in a standard 23mm Filofax, this will give me more choice from within my 'collection'
Here is a video I did earlier this week describing the inserts and the change over.
I'm quite looking forward to using Personal size again. I already have some appointments cropping up in 2026 to write in and no doubt more as we progress through 2025.
I also like the certainty of having the files to create these files in future years and not have to worry about multiple languages or QR codes or them being discontinued etc.
Have you decided yet what you will be using in 2026?
Have you got your diary inserts ready yet for 2025?
We have all our inserts available on this page: Diaries 2025
That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs.
I also did a post recently about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...'
If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com
Have you got your diary inserts ready yet for 2025?
We have all our inserts available on this page: Diaries 2025
That page also contains hints and tips on printing the files as well as access to our whole archive of source files that you can download and adapt to your own needs.
I also did a post recently about printing A5 inserts that you will find here: Printing Inserts in 2024 and beyond...'
If you get stuck you can either comment below or contact me by email: philofaxy at gmail dot com
You will find it as 1.5.1/1.5.2 on our Diary Inserts Page for the A5 version.
With a bit of editing I've managed to come up with a Personal Size version. It's not identical somethings have had to go to get it to fit the smaller page size. There is no longer the calendars at the top of the page.
I have done two versions. One that prints on to personal size paper, the other which you can print on to A4 paper. There are pros and cons as to which version you use.
However, over the past few months I’ve begun to sense a ‘pull’ back to the Personal format which I haven’t considered for a while- largely for reasons of portability, but also aided by a number of good ideas harvested from Neil and the Flatability vlog (if you’re not familiar you can find it at https://www.youtube.com/@Flatability. Neil is pretty much exclusively a small-format vlogger and his posts have made me reconsider what might be possible without carrying over a kilo of leather and paper around with me (I especially notice this when I’m travelling for business, and at weekends).
However, just as my considerations were gaining momentum, Filofax dropped their enormous spanner in the works by launching their 2025 diary refills, all of them covered with QR codes taking up valuable space (especially important for the smaller formats), ruining the aesthetic, and linking to an app which I neither want nor intend to use – ever. So that was a dead halt to my plans for a transition to Personal size – or so it seemed.
I suspect this is a dilemma which many Personal size users are facing, so nothing daunted I decided to do some research and see what is ‘out there’ for those of you who would like to continue in Personal (or move to that format, like myself), but who don’t want to use the new Filofax inserts with the QR codes.
Here are the results of my research.
I must add that I’ve not (yet) bought any of these inserts, so I can’t comment on paper quality (although I’ll make some general comments), but if anyone decides to take the plunge, maybe you can post a comment and let us all know. It’s certainly clear that the end is not yet here for Personal format refills, and I hope this may be of some use to you.
All of the links are from the UK, because that’s where I live, but you ought to have no trouble finding other sources who will ship worldwide, and from whom you can order without difficulty.
I was pleasantly surprised to find several budget diary refills available via Amazon. For example,
Orgnizme 2025 Weekly Diary Refill Personal Size, Week on Two Pages
This looks to be a fairly basic Wo2P layout (with lines, which is my personal preference), and possibly contains a good deal more than just the diary pages. For the price, I would expect paper quality to be less than ideal – but it’s a very reasonably priced option.
NBplanner 2025 Week on two pages Personal size organiser refill
No lines this time, but again a very reasonably priced option for the price conscious.
Collins 2025 Week to View Personal Organiser Refill (PR2700)
I had no idea that Collins, long established leaders in the UK stationery market, made organiser refills, but here it is – paper width 1mm wider than the standard Filofax Personal width of 95mm, in case that matters.
Elephant Planners W02P
I’m not familiar with the Elephant Planners brand (something to do with ‘never forgetting’ I guess, and this didn’t seem to be available on Amazon, only through eBay. But certainly, another option.
Now I’m aware that all of these are W02P options, and it looks to be a LOT more difficult to find DPP options at these prices. So, if DPP is your preferred option, it’s going to be a difficult year. However, let me also introduce you to three if my favourite suppliers at more premium prices.
Cloth and Paper https://www.clothandpaper.com/
8Lotus https://8lotus.co/
Rosie Papeterie https://rosiepapeterie.com/
I’ve bought A5 refills from all three of these suppliers in the past year, and they are all excellent quality – albeit more expensive than the budget products above. But if planning is something you take seriously, then as David Allen says, you’re more likely to use a system that pleases you aesthetically and structurally, and which you enjoy coming back to on a regular basis. So, you may want to spend a little more and indulge. All three of these suppliers ship worldwide and provide a number of different layouts, some of them quite unique (I’ve been using an A5 Wo2P layout from 8Lotus for a while now, and I like it a lot).
Of course there are other suppliers out there, but these are three that I’ve used personally and can vouch for in terms of quality and good delivery times.
I hope this may help those of you who are feeling ‘lost’ about what to do for 2025 in Personal size. There are lots of additional resources, and this is just a starter guide – so if you ‘make a find’ or have a personal favourite which you want to share, please feel free to comment below.
Happy hunting!
Thank you David for a detailed dive in to choosing inserts aside of Filofax ones and printing your own from Philofaxy.
The need for next year's diary inserts seems to inch earlier and earlier in the year for me. We have had 2025 inserts available for some time.
However incase you missed the 2025 inserts they are currently on our 'Future Years' page. They will be copied to the 2024 page in the near future.
Also on the 'Future Years' page you will find the inserts for 2026 and recently added the 2027 inserts.
Given the task I had this year of printing my own inserts I will do doing a separate post on printing our inserts. It used to be fairly easy but recent changes to Microsoft Office 365 seemed to have made it harder! Such is progress!!
This post is going to be published on Monday, it has involved a lot of in-depth investigations and paper!
As always thank you to Ray Blake for his continued support in helping to keep these inserts available.
Thanks very much again to Paul for this twelfth instalment of his wonderful guest post series.
You can find all of the 'Filofhax' posts here.
Steve's recent request (in the Philofaxy Facebook group) for members to post photos of their inserts made me reach for the Filohax pen - I've been unable to find printed inserts to suit my needs, so have resorted to making my own. Don't get me wrong, I'd love an off the shelf option, but my work schedule precludes this - one week I start work at 6.30am, the next at 11.15am.
A bug bear of mine with printed inserts was how two pages never had space
for my week, but because I can draw my own inserts I was able to rough a
solution out without blowing loads of time or cash.
The other factor is the need for visibility of two weeks at a time while I'm out and about. The only solution I could think of was a two page week to view - by folding out, with the five days of the week getting top billing and the weekend gets just one vertical column, as this is all I need. You'll also see that I don't use these pages for to-do lists as I use a mini Finsbury for those.
The end result isn't pretty, but it works - for me, and if my work or home situation changes, this can too.
Gillio have recently released a new size of Compagna, it was previewed at their event in November 2023, but it was a very busy event so I didn't get a decent chance to look at it.
Gillio were kind to send me one from the first production batch to review, and this is it.
HBxWA5 equates to HB=Height Bible (Bible is the reference to Personal size in Japan) by A5 Width.
The page size is therefore 171mm high (Personal Size height) by 148 mm wide (A5 width) and it uses Personal size (spacing) rings.
It's not a new size or one exclusive to Gillio, this size is popular in the Far East and a French organiser firm also sell organisers/inserts in this size.
You might recall this post, about one in this size bought by GMax for note keeping back in 2015.
Comparing it to regular A5, the organisers are about the same width but not as tall.
| Size | Dimensions | Width |
|---|---|---|
| Filofax Personal | 171x95mm | zero difference |
| Franklin Covey Compact | 171x108mm | +13mm |
| Personal Wide | 171x121mm | +26mm |
| B6 | 176x125mm | +30mm |
| HBxWA5 | 171x148mm | +53mm |
There has been a lot of discussion about the new Filofax Inserts with the QR codes included for every day.
After a lot people complained, Filofax offered a solution, if you didn't want QR codes on each day. You could order one of their Personalised Diary Inserts and tick the option to not have QR codes.
One of our readers Kerry in the USA did exactly this, she ordered a diary insert without QR codes, but this is what arrived:
The page looks like it is 1-2 mm taller which shouldn't be too much of an issue, but the miss alignment of the hole spacing with the central gap (holes 3 to 4) being wider than it should be is a major issue. Kerri tells me in an email that the pages will not go on to the rings of any Filofax she has.
I have advised her to contact Filofax Customer Service to get a replacement or a refund.
Has anyone else had this issue?
If you are commenting below, please include your first name at the end of the comment. Thank you.
Do you ever have 'Insert Envy'? You see an insert someone else is using and start to want to use it as well.
However, you then realise it is:
It can be so frustrating, but you need to step back from your desires to use a different insert and think in a more rational way.
Take a look at our diary inserts page, you will find plenty of designs to choose from there.
We also have diary inserts available for 2025 and 2026 on our 'Future Years' page.
Of course all the older files with their source files remain available if you wish to adapt or use them for any year. Just scroll further down the page to discover those.
Printing any downloaded or created file can be a headache for anyone! It's difficult to give generic instructions because of differences between printers etc.
If you aren't able to use booklet printing, I discovered recently that you can still use Booklet Printing from Adobe Acrobat (PDF files).
As mentioned in an earlier post this week, if you get completely stuck, contact me and I will try to find a solution for you.
From the very early days of Filofax/Lefax (1920's-1930's) there were a lot of Army Officers and Clergy who were Filofax users. There was a lot of specialist inserts available for them to use as well.
During a discussion last weekend on the Philofaxy Virtual Meet-Up, we wondered if the clergy still used a Filofax in any form, differently to ourselves.
With a little help from Mr Google, we discovered that there was in fact a Church Desk Diary available, and a loose leaf version is also available for an A5 Filofax.
Unfortunately the web page doesn't show the page layout, but from the description (shown below) we can see it is a page per day diary and a double page for Sundays and other major religious days.
Compare that to a normal Filofax insert that reduces the space available for Saturdays and Sundays!
This A5 loose leaf edition of the bestselling church desk diary provides a whole page per day and a double page spread for Sundays and major feast days, making it ideal for service planning as well as day-to-day working and notetaking.
It is hole punched, loose leaf, and designed for the 'personal organiser' Filofax size.
Readings from the Common Worship and BCP lectionaries are listed for each day and on Sundays, Holy Days and major saints' days, the Common Worship collects, post communion prayers are printed in full.
Its many extra features include extensive national and diocesan church information, lists of organisations, table of fees, accounts section, a two-year planner, sunrise and sunset times, plus ample space for recording personal information.
Publisher: Canterbury Press Norwich
ISBN: 9781786225078
Number of Pages: 512
Published: 31/07/2023
Width: 14.8 cm
Height: 21 cm
From the size given we can confirm that it is A5 page size.
I'm not a religious person as such, but it was pleasing to see that there are such specialised diary inserts available for those people that are.
You can find the full page for this diary at the following address:
The also do a hardback bound version as well.
Here in France all the schools go back on the same day, no matter where they are in the country. 'La Rentrée' (Back to School) is also seen as a big return to work as well as a lot of businesses close their offices for part of, or all of August.
The roads here in August are either deathly quiet or totally crazy! Best avoided if possible.
I have already ordered and received my Quo Vadis Daily 21 bound planner that I use as a daily journal, I've been using the same model for the last 12 years! The paper is excellent and takes fountain pen ink with no issues. Therefore why change.
September is also the time of year when I start to think about printing my inserts for the next year.
I like to get my inserts printed well before the end of the year because events and appointments for the following year start to appear on the calendar, so I like to get them in to my organiser before I get double booked with something else.
I'm 99.99% certain to be staying in A5 page size. I want to test out one of our new inserts compared to my usual Enhanced Time Management insert to confirm which one I will be using next year.
Either this one
At first viewing I didn't think there was anything different about these compared to their existing range. However, I took some time to look at what they are offering in detail and I was pleasantly surprised.
On the positive side of things:
Unfortunately these are only available on the Filofax UK at the moment.
They are only available in Personal, A5 and A4 sizes. It's a shame they haven't included Pocket size as well.
The Filofax 'Day to View' appears to be a Day on One Page, not a Day on Two Pages.
I'm also concerned that they will continue to keep these available, they have previously had specialised diary insert collection (Filofax Enthusiasts Collection), but they discontinued them within a year.
I might be tempted to order a set of these inserts for Personal size, the price is very reasonable and I could get them delivered to my son's address in UK to avoid silly delivery + tax costs.
Take a look you might be pleasantly surprised, they are a welcome addition and at a sensible price.