Manila Office of the Secretary to the Commission MEMORANDUM NO. 250641 (Ref. No. 0521-25) FOR: CHAIRMAN GEORGE ERWIN M. GARCIA DIRECTOR RAFAEL B. OLANO Deputy Executive Director for Operations DIRECTOR SITTIE MAIMONA AZISA G.L. TAWAGON Law Department DIRECTOR MARGARET C. CHING Personnel Department RE: LAST MINUTE REMINDERS CHECKLIST FOR FIELD PERSONNEL AND ELECTION WORKERS DATE: 23 April 2025 x Please be informed that during 23 April 2025 Referendum/Consultation, the Commission resolved to APPROVE the hereto attached and forming integral part hereof, the Last Minute Reminders Checklist for Field Officials and Election Workers for the May 12, 2025 National and Local Elections. Furthermore, the Personnel Department is hereby DIRECTED to include the checklist in the refresher course. Please find attached signed copy of the Resolution For your information/guidance and appropriate action. Thank you. CONSUELO B. DIOLA Director IV Ce: All Commissioners Executive Deecor 1: Suet to Reson No. 248, prompts on Jy 1989, ceed confident and po sacs erent the pulls ube 2 ‘al auhorand acs of ay pial ain persona loraten, pened emason an ss petra abrasion eed i in ihre sated yo ttre eas Cocca ah eee ayn re neni Creulers of the Nalonal Pavey Commission, te Soy hove con ig ope eons ring wos Fv, emy, conn, pecbon d recart MaMa ve aas Manpower Des elepment Di a ey, - 4 |oafm n vyferded Ue ‘| lee ones ~ yfrufene ya A a qT seat via Ema ©EXCERPT FROM THE MINUTES OF THE REFERENDUM/ CONSULTATION OF THE COMMISSION ON ELECTIONS HELD ON APRIL 23, 2025 Chairman George Erwin M. Garcia Commissioner Aimee P. Ferolino Commissioner Rey E. Bulay Commissioner Emesto Ferdinand P. Maceda, Jr. Commissioner Nelson J. Celis Commissioner Maria Norina S. Tangaro-Casingal Commissioner Noli R. Pipo Nok XXX XXX XXX 35.0480”, IN THE MATTER OF THE LAST MINUTE REMINDERS CHECKLIST FOR FIELD PERSONNEL AND ELECTION WORKERS This pertains to the Memorandum dated 23 April 2025 of Chairman George Erwin M. Garcia, relative to the Last Minute Reminders Checklist for field personnel and election workers. The Memorandum of Chairman Garcia reads: “The undersigned respectfully refers to the Honorable Commission En Banc the attached the Last Minute Reminders Checklist for Field Officials and Election Workers for the May 12, 2025 National and Local Elections. Said checklist reiterates and reminds COMELEC Field Personnel and Election Workers of this Commission's general instructions (G)). It also summarizes the provisions of the Gls in layperson’s terms. The undersigned humbly proposes the quick and complete dissemination of said checklist to all our field personnel and concerned election workers to be implemented by the Office of the Deputy Executive Director for Operations and the Law Department. It is also humbly proposed that the Personnel Department be instructed to include the checklist in the refresher course. Respectfully submitted for Your Honors’ consideration. Thank you very much. The Commission, after due deliberation, RESOLVED, as it hereby RESOLVES, to APPROVE the hereto attached and forming integral part hereof, the Last Minute Reminders Checklist for Field Officials and Election Workers for the May 12, 2025 National and Local Elections. Furthermore,Page 2 of 2 M.R. No. 25 0482 the Personnel Department is hereby DIRECTED to include the checklist in the refresher course. Let the Office of the Deputy Executive Director for Operations, the Law Department and the Personnel Department implement this Resolution. SO ORDERED. GEORGE ERWIN M. GARCIA —— Chelan AIMEE Ny SB, io Commissione: ERNESTO “adnan P. MACEDA, JR. NELSON J. CELIS Commissioner Commissioner Mace thee i, ne MARIA NORINA STARDRR0.ck GAL Commissioner This Resolution can be verified at this number (02)85272987; email address. CC: Chairman All Commissioners Executive Director Deputy Executive Director for Operations Deputy Executive Director for AdministrationLAST MINUTE REMINDERS (CHECKLIST) ACTIVITIES ACCOUNTABLE Issue notice to all candidates, political parties, citizens’ 1 | 2xms, media and the public of the date, time and place of the following activit EO ‘a. Verification and certification of the EDCVL and PCVL (Sec. 2, Resolution No. 11100) b. Delivery of ACMs, ballot boxes, batteries, Starlink Kit and other peripherals ©. Delivery of ballots, forms and supplies to the treasurer's office d. Inspection and verification of the ballots (MR No. 25-0297) . Conduct of the Final Testing and Sealing Gections 18 and 18 of Resolution No. 11076 as amended by Resolution 11098) £. Use of contingency ACMs and peripherals g. Referral to the technical hubs h. Early delivery of election lit, forms and supplies, if authorized (Section 28 Resolution No. 11100) 7, Convening of the board of canvassers (Section 21, Resolution 11102) J. Opening of sealed ballot box to retrieve anything inadvertently placed inside (Section 99, Resolution No. 11076) 2 | inspection and verification of ballots, forms and supplies (Sec. 41. K., Reso 11076 & MR No. 25-0297) Treasurer/ EO a. Should be performed within 3 days from delivery b, Due notice to parties, candidates, citizens’ arms, media ¢. Inspect ballots to determine correct city/municipality and voting center 4. Verily correct quantity Page 1of 4e. Ifwrong voting center and quantity, report to Command Center Conduct of Final Testing and Sealing (Secs. 18 and 19, Reso 11076 as amended by Reso 11098) Electoral Board a. During NETWORK DIAGNOSTICS, there will be no connectivity test to be performed. EB will press “XK” to mark diagnostics as "SKIPPED". The ethernet or modem as the case may be shall not be connected to the ACM (Par. 19 (e) Annex “B” Resolution No. 11098). 'b. Do not perform Final Back-up c. Only 9 copies of ER shall be printed. Skip the printing of the remaining 21 copies d. Skip transmission. No transmission of result during PTS. (Par. 28 Annex “B” Resolution No. 11098) e. After PTS, perform the re-zero (Par. 34, Annex “B” Resolution No. 11098) Use of contingency ACMs and peripherals (Sec. 8. II. A., Resolution 11101) Electoral Board/NTS ‘a. After 60 continued minutes of failure and non- operation of ACM b, PMO shall authorize EO or PES to deploy replacement PES/EO Referral to Technical Hubs (Sec. 8, II, Resolution 11101) DESO Tss, EB ‘a. ACM defective b. DESO TSS troubleshoots ‘c. PMO authorizes use of spare ACMs. Configuration of USB Early delivery of election kit, forms and supplies (Article V, Resolution No. 11100) PES/EO/E B a, Approve by the PES on meritorious grounds b, After due notice to the parties, candidates, citizens’ arms ¢. Notlater than April 30, 2028 Conduct of election (Annex “B”, Resolution No. 11098) EB a. Before starting the ACM on election day, ensure that modem or network cable is not connected to the ACM port, The modem or ethernet cable shall not, at any time during voting, be connected to the ACM. ‘b. Check the date and time displayed in the AGM and change if not correct Page 2 of 4¢. Check the hash code of the ACM system displayed at the bottom part of the screen and compare it with the hash code as posted in the COMELEC website (04901 142B9DF25AA6731F CSBC1460RF19ES86F 7ADSCESSESEAS507034 807045), If not the same, call the NTSC and do not proceed with the opening of voting. d. Secure the smart cards and PINs. e. Instruct the voters to FULLY shade the circle opposite the candidates of the voter choice £, Instruct the voters to dry the inlcin the ballot or wait for at least 80 seconds after shading the ballots before proceeding to the ACM for the insertion of ballot g. Incase of error in the feeding of ballot, instruct the voter to insert the ballot in different orientation. 1h. Instruct the voters that the following are not allowed: 1, Take picture of the ballot and VVPAT 2. Scan of QR code in the VVPAT i Check if there are still ballots for feeding such as accomplished ballots for PDL or APP, before performing Close Voting. i. Donot perform Close Voting before 7pm on election day kk. Sign and post the 9 copy of the Election Returns (ER) immediately after printing the first 9 copies 1. After posting the copy of the ER intended as such, insert the modem or the ethernet cable to the ACM for transmission (Par. 9 Election Day, Annex “B", Resolution No. 11098) m. Ensure that transmission to all destinations is successful. If not, perform Re-transmit until all transmission destinations received the transmission package x, Conduct of Ballot Review after printing all copies of ER and all reports is mandatory. This should be performed before the PINAL BACK-UP ©. Perform FINAL BACK-UP only on election day, after all the activities in the ACM are completed. P. Do not perform Re-zero on election day ‘Gonvening of the Board of Canvassers (Secs. 21 and 23, n6e: Resolution 11102) Page 3 of 4a. Notice to members of BOG, parties, candidates, citizens arms and media not later than May 5, 2028 b, BOC shall convene at 1:00 o'clock in the afternoon of May 12, 2028. Opening of sealed ballot box to retrieve anything EO, inadvertently placed therein (Sec. 99, Resolution 11076) vEB a, EO has the authority to order the opening of ballot box 'b, Subject to issuance of notice to EB, Treasurer, candidates, political parties, citizens’ arms, watchers of the date, time and place Page 40f 4