Okay Texans, I want some feedback on this idea/plan...
The idea came up a while back to do a 1-day game meetup in Waco, so folks from Austin and DFW would only have a 90m drive in and home. And only slightly longer for Houston-ites and San Antonians.
TENTATIVE PLAN FOR CONSIDERATION:
BRAZOSRCon -
Saturday January 14th,, 2017, 10am-10pm
Comfort Suites Waco North
I've looked into the following: getting the meeting room at the Comfort Suites Waco North. It would accommodate 6 tables w/ 8 players each. I'm looking at getting the room from 10am to 10pm (which should pretty much allow two 5-hour-ish gaming sessions for the day with a break between at mid afternoon).
They would also arrange a block of rooms at a discounted rate for Saturday night (they can't do a block for Friday because they have a baseball group that comes in weekly and leaves Saturday morning).
If 40 people committed at $10 each for the room (I would do something like Eventbrite, so there might be a small surcharge on that) we could get the room paid for.
Also, the hotel would have no problem with people brining in their own food. I looked at the possibility of bringing in food (from non-hotel source), but don't think it's financially worth it, but there are plenty of close-by places to eat.
And now Waco isn't so dry anymore. The hotel actually has a "bar" (beer/wine; doesn't normally open until 5pm, but if they knew we were interested, they could arrange to have it open as early as noon; I'm not sure how much earlier we could arrange than that).
Could possibly do a 2-day deal if there was enough interest (for an extra $10/person).
Thoughts?